Fuel is a precious resource and a fleet operator’s biggest pain point. So much time and effort go into managing proper fuel distribution without unnecessary expenditure and unforeseen wastage.
As your business grows and more vehicles are added to the fold, the cost of procuring fuel will increase. An efficient fuel management system is needed to save capital and, of course, your business.
What Is A Fuel Management System?
Fuel management systems are frameworks consisting of procedures and tools that monitor fuel consumption within a fleet. It is a needed system that checks fuel usage and enables managers to manage finances and save costs wherever possible.
From delivery to consumption, a fuel management system keeps track of the access and security of fuel stores in the network.
A few unmissable factors that one should consider while calculating fuel economy are:
- Weather conditions on the route
- Quality of roads
- Timeline of delivery
- Number of crew members
- Condition of the vehicle
- Temperature control inside and tire pressure
Fuel management systems can track stock, control access and usage, and alert managers when there is a maintenance issue within the fleet.
As a result, you can improve daily operations concerning fuel distribution using such systems. The primary goal of a fuel management system is ensuring that fuel is readily available when and wherever it’s needed.
5 Fuel Management Tools For Businesses
The most popular fuel management tools used by companies worldwide are:
1. Quick Updates Using Fleetio
The fuel management system designed by Fleetio is your go-to tool when you want to track operations and fuel consumption on the go.
Since Fleetio is optimized for mobile devices, you can access and update data concerning fuel purchases, inspect drivers’ performances, inspect parts in the fleet, and do much more.
The greatest advantage of using Fleetio is that you get alerted about fuel thefts immediately. The system tracks the location of the vehicles and their fuelling stations and will alert you when both locations are different.
Advanced data analysis is also possible as Fleetio can quickly share data across all levels within your company.
2. Reduce Expenditure Using Motive
Motive is an AI-based fuel management system that will help you save atleast 10% more on fuel. You get a consolidated view of your fleet’s consumption pattern and can automatically pinpoint those vehicles contributing to wastage.
Assets are treated with utmost care as you get real-time alerts about those vehicles that need urgent repair. This cloud and SaaS-based fuel management system will help you stay updated at all times.
From construction to agriculture, Motive’s management system is suitable for all industries. The system also enables you to reward those drivers for their best behaviors and who have economically used fuel for their fleet.
3. Supervise Fuel Dispensation Using FuelForce
FuelForce provides a wireless fuel management system that authorizes and controls fuel dispensing from fuel tanks. It not only tracks fuel usage but also provides invoices and inventory regarding the fleet.
You also get advanced reporting and data concerning the entire fleet and its operations. FuelForce is the best option for companies with their own fuel tanks and other machinery.
This system allows managers to authorize fuel dispensing, manage personnel, and track usage at their convenience. This system is reliable for the long run, can be integrated widely, and offers excellent customer support.
4. Track Fleet Using Smart Fleet
You can easily track your fleet and incorporate better management systems for the same. Smart Fleet provides an all-in-one workforce solution that both small businesses and big corporations can use.
Equipment in the form of cloud-based cameras, GPS tracking, and field service tracking can be used on Smart Fleet. Smart Fleet additionally offers data insights that can help you manage your overall costs in a better way.
You can also see how your fleet operates and the fuel stops it takes in real-time. This ensures accurate and discrepancy-free reporting leading it better accountability in the company.
5. Automate Fuel Tax Claims Using FuelCred
FuelCred is an apt tool for small businesses struggling to reclaim fuel tax refunds. Once you set up your business profile on this app, you will be directed to local and cheap fuel options based on your tax savings.
FuelCred will forward your IRS form and ensure you get a 100% refund on fuel tax refund.
5 Benefits Of Using A Fuel Management Tool
Fuel management tools are laden with features that simplify a manager’s role in managing fleets. Multiple operations can be streamlined in order to achieve efficiency at work.
It is up to the fleet manager to choose tools depending on their budget and needs. Once they invest in a good fuel management tool, the following benefits are promised:
1. Better Accuracy In Data
Once the needed data is accumulated concerning fuel management, managers can strategically plan the distribution of roles and resources. When observed, this smooth system can boost the company’s reputation.
The need here is to find a fuel delivery app that gathers data by the minute. This will eventually lead to higher accuracy in data and eliminates misunderstandings.
2. Saves Fuel Expenditures
Fuel prices are no joke these days, and neither are fleet management prices. As a business owner or a fleet manager, you should save money wherever possible.
A fuel management tool creates bills with lesser errors, thereby ensuring that you get the best returns on your expenditures. The money saved can be spent on improving business operations by splurging on tech that keeps your business running smoothly.
3. Keeps Fraud In Check
As fuel prices keep rising, so are the number of theft and fraud cases. Companies tend to lose big bucks here to theft and fraud.
Fortunately, a fuel management tool protects you from such incidents by ensuring that the right vehicle is fueled at the correct time and place. Real-time monitoring of the fleet keeps managers at peace in the comfort of their homes.
4. Increased Focus On Core Activities
A fuel management tool takes over the task of monitoring the fuel management process. Managers can then shift their attention to other vital tasks happening within the company.
Since all departments begin to work smoothly, you can observe higher employee productivity. It is a win-win situation for people at all levels of the business.
5. Aids In Environmental Conservation
As the emphasis on preserving nature grows, more companies are going green with their approaches. Therefore, the manager must ensure that precious resources like fuel are used to the best of their capabilities without any wastage.
Additionally, you also get to save on paper as most processes are done online over an application.
Wrapping Up
If you work in a company that handles fuel daily, you already know the financial responsibility that gets tagged with it. Fuel management tools are needed for complete transparency in how it is consumed.
These tools can save money by predicting fuel consumption costs, maintenance costs, asset security costs, and other unforeseen charges. Therefore, invest in a good fuel management tool before it’s too late!